Asseco Safo HR

Asseco Safo HR is a next-generation solution designed for personnel management. It ensures comprehensive support for the work of the HR department in both hard and soft human resources management. The application can operate independently or as a component of Asseco Safo ERP. Developed in line with latest technology, it promises smooth processing of data with prompt access to any of the collected information, as well as the option of multifarious analyses involving complex filtering and freely definable sheets. They can be configured either by the consultants - the system designers, or by the user's qualified staff.

Functions:

• Recording of complete personal data in a form and quantity sufficient to perform both internal analysis and to generate appropriate documents for National Insurance, Inland Revenue, Central Statistical Office, National Health Fund, National Disabled Persons Rehabilitation Fund, etc. Data of volatile nature is recorded in its dates of validity, so its full history is maintained. The programme generates all basic personnel documents and permits the user to draw up definable sheets and breakdowns based on a list of all recorded personnel data
• Recording and analysis of any sets of features and categories and additional personnel data
• Registration of contracts of employment with the option of simultaneous recording of several types of labour relations per employee. Printouts to external text editors
• Complete recording of time sheets, group calendars, individual calendars, absenteeism, overtime, time cards, inspection of standards, compatibility with electronic working time recorders, working time balancing within the accounting period. Data can be fed from the application or through the web
• Collecting electronic images of people, external application files, images of documents and linking them to specific information stored in the system
• Support of standard absences and lateness (by calculated wages), a dynamic calculation of working times and limits
• Registration of holiday plans
• A module handling the Company Social Benefit Fund
• Full support for the National Insurance in terms of registration and contribution documents
• System messages reminding of upcoming events, etc. such as terminating contracts of employment, medical examinations, etc.
• Recording of equipment handed over to employees
• Predefined personnel reports breaking down different sets of information in different sections and under pre-set conditions. Option to send spreadsheets as e-mail attachments
• A module of breakdowns enables flexible creation of reports offering the option of analysis of all information available in the programme
• On-line registration of schedules, working time, absenteeism, overtime, holiday plans, etc. Control of working time standards, working time balancing. Printouts of schedules, time cards, holiday reports, holiday plans and lists of employees by individuals managing a particular organizational unit. The entered data is substantially confirmed by the personnel of the HR department
• Support for the Temporary Employment Agency
• Support for basic, additional and special payrolls, periodic payments based on a definable remuneration schemes consisting of multiple, freely selected remuneration components reflecting the existing company's payroll regulations
• Automatic creation of lists of corrections and adjustments for past periods, including documentation of the National Insurance contribution adjustment
• Automatic settlement of overtime, loans, KZP (Benefit and Loans Fund), absenteeism, holiday equivalent with the option of viewing the settlements (bases, daily rates, etc.)
• Recording contracts under the Impersonal Fund for own and alien employees
• Recording bonuses for sitting on the Supervisory Board and the Management Board
• KZP accounts
• Settlements under management contracts
• Generating transfers (from payroll, impersonal fund, transfers to tax offices, bailiffs, insurance companies and other institutions) and their electronic dispatch
• Delivering remuneration from the Impersonal Fund via postal orders
• User-defined printouts of payrolls based on the available components of wages
• Dynamic calculation of remuneration files
• Generating, recording and printing tax returns
• Financial data transfer module permitting automatic generation of data for the finance and accounting system
• Generating RP-7 documents based on the system data with the option of supplementing by the user
• The option of recording and reporting data to organizations having a holding company structure
• Data export to Microsoft Word and/or Microsoft Excel
• Data import from Microsoft Excel
• Flexibility in authorisation-making for selected programme functions and for individual types of collected information
• Self-service for employees with the option of sharing certain types of information
• Job descriptions
• Registration of recruitment details and their processing
• Employee appraisal with the selection of multiple criteria of evaluation by description or points. Graphical presentation of appraisal results
• Recording of planned and completed trainings; recording of trainings in line with pre-defined attributes: by organizers, cost, trainers, etc. Recording of competence acquired by employees. Training notifications can be sent automatically by e-mail, and the participants confirm their commitment via the Internet.